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Health & Safety Policy


1. Introduction

Romsey Bowling Club recognises its responsibilities under the Health and Safety at Work Act 1974 and accompanying legislation to ensure the following :-

a) To provide and maintain a safe Clubhouse and Green, safe equipment and a safe environment for members and guests, particularly for volunteers working for the Club.

b) To ensure hazards are identified and that there is a regular assessment of risks.

c) To provide information, instruction and training as is necessary to ensure everyone can be assured of a safe and healthy working environment.

d) To promote awareness of Health and Safety encouraging best practice.

e) To ensure it takes appropriate protective and preventative measures.

f) To ensure there is access to competent advice.

2. Organisation and Responsibilities

Responsibility for ensuring that the Club complies with Health and Safety responsibilities is vested in the Club’s General Management Committee (GMC). In addition, the club appoints one member, whose function is at any time to draw to the GMC’s attention any risks/hazards that may not have been properly identified or where mitigation action may be insufficient. Contact details are on the Health & Safety notice board in the club foyer.

3. The Risks

As a small organisation, the Club does not employ any full time staff but Health and Safety law requires that where volunteers are used on a regular basis (e.g. Secretary, Treasurer, Green Staff) they should, for the purposes of the Act, be treated as employees, even if unpaid. The Club has identified the following principle areas where it needs to monitor closely risks associated with the work done by volunteers.

a) Fire

b) Trips /Fall

c) Electricity - risk of fire and personal injury

d) Chemicals/Fertilisers

e) Use of machinery

f) Food safety

g) First Aid

h) Children and “Adults at Risk”

4.   Measures in Place to Mitigate Risk

Fire :- The fire extinguishers are inspected annually and serviced by qualified personnel.

Trips/Fall :- At the beginning of each season the premises / green are checked to ensure that potential hazards are appropriately marked and that any necessary warning signs are visible. An Accident Book is maintained and kept in the kitchen area in which all incidents are recorded.

Electricity :- Electrical installations and portable electrical equipment are subject to periodic inspection and testing.

Chemicals/Fertilisers :- Chemicals and Fertilisers are held securely under lock and key. Use of  chemicals is contracted out to an appropriately qualified contractor.

Use of Machinery :- All machinery is kept fully maintained and regularly serviced. First time users of machinery are trained and initially supervised by experienced operators.

Food Safety :- Kitchen facilities are maintained to a high standard and members are made aware of Food Hygiene requirements.

First Aid :-  The Club cannot necessarily from its own membership expect to have trained first aiders on hand to deal with any incident. It provides, however, two first aid boxes that are regularly checked, one located in the kitchen area and one on the outside wall of the Men’s changing room. Information on how emergency assistance can be obtained is posted in the foyer adjacent to the emergency key to unlock the Memorial Park bollard.

There is no mobile phone in the clubhouse and no access to a public phone in the vicinity so members’ mobiles are to be used.

There is a Defibrillator situated within the Clubhouse with clear signage.

“Children and Adults at Risk” :- The Club has a clearly publicised Safeguarding and Child Protection Policy.

5. Record Keeping :- The following documentation is held.

a) List of Green equipment and manufacturers’ manuals/instructions.

b) Simple bullet-point instructions for use of motorised or heavy equipment.

c) Record of training given on use of equipment.

d) Formal Risk Assessments (as necessary).

e) The Accident Book.

6. Dissemination of Health and Safety Information :-

A copy of this Health and Safety statement is displayed in the Club foyer. Members are asked to familiarise themselves with the content and if necessary to draw the attention of the GMC members to any areas of concern.

Approved by the General Management Committee (GMC) March 2020.